Easily pre-register up to 200 visitors at once with Visitly’s Bulk Pre-Registration. Enter details manually or paste them directly from Excel or Google Sheets. The smart grid auto-expands to fit your data, and Excel-style drag-to-fill makes edits quick and easy, perfect for managing large visitor groups with speed and accuracy. 

How To Bulk Pre-Register Visitors

1. Navigate to the Pre-Registration page.

2. Click Bulk Pre-Registration.

Manual Bulk Registration

Ideal for smaller groups or when entering information one by one. 

1. Select the Location, Visitor Type, and Host for the group.

2. Enter visitor details in the grid for each person:

• Full Name

• Email Address

• Override Host (replaces the global host selected above)

• Company Name

• Phone Number 

• Check-In Time 

• Check-Out Time

• Group Name 

• Internal Note 

3. Click Add New to create an additional visitor entry.

4. Set notification preferences for both visitors and hosts. 

5. Choose whether visitors can submit their information before arrival. 

6. Click Save to complete your bulk pre-registration.

Bulk Registration Via Copy & Paste

Best for larger groups where details are already stored in Excel, Google Sheets, or another table. 

1. In your spreadsheet, arrange visitor details in the following column order: 

• Full Name 

• Email Address 

• Override Host (replaces the global host selected above)

• Company Name 

• Phone Number 

• Check-In Date & Time 

• Check-Out Date & Time 

• Group Name

• Internal Note 

2. Copy the entire block of data (up to 200 rows).

⭐  Note:  You can also copy and paste individual rows or columns instead of the entire table for added flexibility.

3. In Visitly, select the first cell of the grid and paste your data directly. 

• The table will auto-expand to fit the number of rows you paste. 

• Data can also be pasted one cell at a time if needed.

 4. If necessary, drag cells to auto-fill values across multiple rows. 

5. Select Location, Visitor Type, and Host for the invite. 

6. Set notification preferences and decide whether visitors can submit details before arrival. 

7. Click Save to complete.